Following the EOY Rollover of existing academic year levels to the next level, you will need to create a new cohort for the new incoming year e.g., Prep, Year 7.


Schools can choose a variety of naming conventions to identify their academic years. Schools in the northern hemisphere usually 


Sample Academic Years



Approximate Start of Academic Year
Sample Start Date
Approximate End of Academic Year
Sample End Date
Possible Academic Year Naming Convention
Northern Hemisphere
August to September 1 Sep 20XXJune to July30 Jul 20YY (next year)20XX-20YY
Southern HemisphereJanuary to December15 Jan 20XXNovember to December30 Nov 20XX (same year)20XX




Before setting up a new cohort at the start of your academic year, calculate the year in which the students in this new cohort will graduate from your school. This information may come from your student administration system or you can calculate it by adding the expected number of years students in the new cohort will be at your school before graduating to the current year, e.g., new cohort for year 7 students in 2030 in a high school will graduate as year 12 in 2035 (year 13 in 2036), or a new cohort for year 1 students in 2030 in a K12 school will graduate will graduate as year 12 in 2041. See sample table below.


Primary/Elementary School: Year 1 students, 6 years at school, starting 2030

Current Academic Year
Graduate Year
Possible Cohort Name
Start Date

End Date
Northern Hemisphere

2030
2036
Class of 2035-36
1 Sep 2030
31 Jul 2036
Southern Hemisphere
2030

2035

Class of 2035

15 Jan 2030

30 Nov 2035


Secondary/High School: Year 7 students, 6 years at school, starting 2030

Current Academic Year
Graduate Year
Possible Cohort Name
Start Date

End Date

Northern Hemisphere

2030
2036
Class of 2035-36
1 Sep 2030
31 Jul 2036
Southern Hemisphere
2030

2035

Class of 2035

15 Jan 2030

30 Nov 2035


K12 School: Year 1 students, 12 years at school, starting 2041


Current Academic Year
Graduate Year
Possible Cohort Name
Start Date
End Date
Northern Hemisphere

2030
2042
Class of 2041-42
1 Sep 2030
31 Jul 2042
Southern Hemisphere
2030

2041

Class of 2041

15 Jan 2030

30 Nov 2041


Go to: Settings Cog> Cohorts

  1. Click your new incoming cohort of students for the current year.
  2. Enter a descriptive Name of the new cohort to reflect the year students in this cohort will graduate, e.g., Class of 2031, Class of 2025/2026.
  3. Start Date - start date of the current academic year, e.g., Jan 2020, or 1 Sep 2021.
  4. End Date - end date of the graduating academic year, e.g., 31 Dec 2025, or 30 Jun 2026. Note: The year component (YYYY) of the end date should match year descriptor in the Name of the cohort, e.g., Class of 2013 will have an end date 31 Dec 2031, Class of 2025/2026 will have an end date of 30 Jun 2026.
  5. Academic Level - select the correct Year level for the current year, e.g., Prep or Year 7.
  6. Academic Period - current Academic year, e.g., 2023, or 2023/2024.
  7. Cohort Ignored When Importing Users - only used for already Graduated or student cohorts. Note: Not used for active year levels as prevents import taking place.
  8. .


Sample Cohorts


Sample Northern Hemisphere




Sample Southern Hemisphere