All resources are categorised or tagged with an attribute called Site (where located). The name of each site attribute may be edited. New sites can be created and existing sites can be merged or removed.

Manage Sites

Sites are libraries or identifiable physical locations where physical resources are stored, or a virtual digital "location" where digital resources are stored. Sites are either:
  • Geographical, e.g., located in a physical building or a classroom or, 
  • Digital, e.g., located in a virtual storage space.

Sites can be open and searchable to the general school community or restricted to a subset of the school community. Resources in a specific site may not be searchable for all patrons, i.e., sites can be used for first level security. Patrons granted access to a site will be able to locate all resources stored in that site. If the site is a Geographical site, then the patron will be able to find resources stored in that site and may be able to borrow them if they have Circulation Rights defined for the sub-section/s of the site.


If patrons have access to a Digital site, and they also have access to the digital section via defined Circulation Rights, they will be able to find digital resources and immediately open them online on their device. Digital sites are usually setup for different audiences so patron groups will only see the digital resources suitable or relevant for their age level.


There are no rules governing the number of sites you may define and use. The number of sites will generally be influenced by the size of your school and physical and digital resource collections. As a guide a small school will have at least one digital site and one physical site, while a large school could have to between 3 and 9 different sites in a K12 school.


Some geographical site examples might be:

  • Library - a single room used to store physical resources for the entire school
  • Junior Library - a room used to store physical resources for the junior school
  • Senior Library - a room used to store physical resources for the senior school
  • English Department - a set of shelves used to store physical resources for the English Department teachers 
  • Year 7A Classroom - the year 7A classroom

Some digital site examples might be:
  • Digital General Library - a storage space used to store digital files for use by all students and teachers
  • Digital Junior Library - a storage space used to store digital files for use by junior students
  • Digital Senior Library - a storage space used to store digital files for use by senior students
  • Digital Teacher Library - a storage space used to store digital files for use by teachers.

Go to: Configure > Library > Sites
  1. Add a site:
    1. Provide a short descriptive Name. Tip: Best practice is to include the word digital in the name of virtual or digital sites.
    2. Set Purpose to:
      1. General if this is a geographical library site. Tip: If it is a bricks and mortar location then the site is a physical site.

      2. Text Book Hire if this is a site for managing class sets of books. Tip: If it is storage space on a computer storage facility then the site is a digital site.

    3. Nominate what the site Contains:

      1. Physical Resources - resources that are barcoded. Note: Text Book Hire resources are always Physical.

      2. Digital Resources - resources that cannot be barcoded.

      3. Either - physical or digital resources.

    4. .
  2. Retrieve and review the resources in a specific site:
    1. Click the {titles count} associated with the site to navigate to Reports > Catalogue > Resources for this site. Note: The {title count} represents the number of copies or holdings of the resources in the site.
  3. Edita Site name. The change will be immediately reflected in all copy records in the Site.
  4. Mergeone site into another. Note: This action is not reversible.
  5. Deleteempty sites.
  6. Drop down to grant access to a Site for selected Academic Levels and Library Groups.

Note: Access to new Sites for groups of patrons is provided by step 6 above, or....

Go to Configure > Access control > Academic levels  > drop down beside each Academic level and clickthe new Site
Go to Configure > Access control > Library groups  > drop down  beside each Library Group and clickthe new Site.