Digital resources are non-physical curriculum, teaching and learning materials such as ebooks, video files, podcasts, audio files, websites, PDFs, images, and other files you might like to curate. Descriptive records of digital items can be curated or catalogued in Infiniti in much the same way books and other physical resources can. The actual digital resources can be stored almost anywhere on the Internet or on a local school server, or they can be stored in your Infiniti cloud. In the latter instance, Infiniti is both a digital repository and a catalogue. Once stored, digital resources can be shared in numerous ways on almost any device. From a cataloguing perspective digital resources must be tagged to a locally defined digital library site within Infiniti to allow access to be turned ON or OFF for target audiences. Since both physical and digital resources in Infiniti must be tagged with a library or site section, all digital resources are automatically tagged to a section called Digital. This digital section can also be turned ON or OFF for different target audiences in Circulation Rights.

Cataloguing or Curating Digital Resources

Digital resources curated in your Infiniti catalogue are identified with attributes similar to physical resources. The major distinction between physical and digital resources in Infiniti is that digital resources are stored in digital file format on a computer disk somewhere, whereas physical resources are stored in physical format on library shelves in a geographical or physical setting, usually in your school. Because of this major distinction Infiniti manages physical and digital resources differently and requires the cataloguer or curator to clearly identify a resource as being either physical or digital.


This distinction is clearly made by tagging each digital resource with two key attributes or tags attached to each digital resource at catalogue time:

  1. Media Type - Infiniti has a number of reserved media types and you can define additional local digital media types as long as they are identified as digital.  System Digital media types include: ebook, eaudiobook, audio file, video file, website, File, Image and PDF.
  2. Site - all digital resources are stored in a Digital site by audience and you can define local Sites. Every Digital site is identified as digital and is used as a container of suitable digital material for a particular audience.  eg. Digital - General, Digital - Senior, Digital  - Teacher.
  3. Section - all Digital resources are in a reserved section called Digital which is automatically tagged to every digital resource. Note: You cannot define your own digital sections.


Infiniti has a number of reserved and pre-defined media types and sites. You should familiarise yourself with the pre-defined digital media types and sites prior to cataloguing or curating any digital resources.


The process of cataloguing or curating digital resources consists of two basic steps:

  1. Create a bibliographic record for the resource.
  2. Attach or link one or more resources to the bibliographic record.


Catalogue or Curate a Digital Resource


Go to: Cataloguing > Digital Resources

  1. Choose the type of media you are going to catalogue from the Digital Resources list to create a template.
  2. Populate bibliographic data on the template as required. Note: To switch to a different digital media type, choose from the available digital Media Type in the drop down list.
  3. Optionally upload  cover art to display for this record. Note: Cover art will enhance the OPAC presentation.
  4. Save  the record.
  5. Click the Links tab.
  6. Choose .
  7. Provide details for:
    1. Site  - which digital site or library will this resource be stored in.
    2. Status - Online or Offline. Note: This will usually be Online.
    3. Budget Dept - budget used to purchase this resource if applicable.
    4. Section - digital - is displayed for your convenience.
  8. Check  if you want Infiniti to remember these editable attributes for the next digital resource you curate.
  9. Provide Invoice Number and check, Supplier, Cost, Replacement Cost, Local Call Number an invoice number. Note: If you check the invoice number box you must record an invoice number.
  10. To attach a digital resource:
    1. Either paste the URL into the Link field, or
    2. Click Upload Digital Resource to locate and upload the digital file. Note: Good practice is to use digital files that do not exceed 20Mb in size.  32mb is the limit of files uploaded
    3. Accept the Link Label text displayed or overtype with preferred text. Note: The default link label for this media type can be set in Config > Library > Media Type > Edit.
    4. Check  Play media inline to ensure this media will play inline at OPAC if possible. Note: If inline play is not possible a new tab will open at OPAC.
    5. Check  Copyright if applicable. Note: Checking copyright forces a patron at OPAC to acknowledge copyright prior to opening the resource.
    6. To add another resource repeat Steps 6 to 10 above.
    7. .

Note: Often the values set for Site, Status, and Budget Dept are the same for each batch of digital records catalogued. Check Remember for Me if you would like to use the values displayed for the current record on future records. You can instruct Infiniti to remember your settings as required.

Tip: Catalogue batches of records with similar values or attributes and check Remember for Me when you swap between batches.


Edit a Curated Digital Resource

Go to: Cataloguing
  1. Search for the digital resource using ISBN if it is an eBook or title for other resources.
  2. Click  to retrieve the resource to the cataloguing work bench.
  3. Edit the Bibliographic Record and Links as required.
  4. .
Note: You can add multiple digital resources to one bibliographic record.

Tip: Good practice is to curate a small sample of digital resources and test them on OPAC from a student perspective.



If no record for a resource exists after searching for the record in Step 1 above:



Option 1Using the Z3950 import:


  • a. Add the Bibliographic record


  1. Click on the SCIS or other links to match this ISBN or title in the Z3950 search
  2. The record appears on the screen if found
  3. Click the catalogue icon (on the right hand side of the screen)
  4. A pop box appears with a choice 'import and update' or 'import and ignore' 
  5. Click 'import and update' and the record will open up on the screen
  6. Important checks:

    • ensure a Digital Media type has been chosen (ebook, file, Image, PDF, website, Youtube, etc.)
    • the bibliographical record has all the fields you would like to record for the Media type chosen
  1. Make any changes and click on the save icon

    • b. Add the digital resource link/s:
  1. Click on the 'Add resource' button to add a link or file
  2. Change the Site to the appropriate Digital Site for audience. eg. Digital - Senior, Digital  - General
  3. Enter any pricing details, Call number, Copyright if necessary
  4. Add the Digital resource:

    • Either paste the URL into the 'Link' box if an external or network drive link  eg. 'http://www.avalanche.org/',  or..
    • Click 'Upload digital resource' to browse and upload a saved file into the Infiniti database. eg. 'Fossil fuels.pdf'
    • Optionally enter a 'Link label' which appears instead of the URL in the search results. eg. 'Avalanches'
    • Save changes
    • Further links may be added to this Bib record by repeating from Steps b. 1-4 multiple times.

Option 2: Create a new Bib. record manually using the digital templates available in Infiniti:

    • a. Add the Bib. record


      1. Click Cataloguing (on the main side menu)

      2. Choose the appropriate Digital template from those listed. nb: use 'ebook' template if ISBN exists 
      3. Fill in the required fields in the chosen template
      4. Click on the Save icon
      5. The Link tab will now appear eg.


    • b. Add the Digital Resource


      1. Click on the Link tab
      2. Click on the 'Add resource' button to add a link or file
      3. Change the Site to the appropriate Digital Site for audience. eg. Digital - Senior, Digital  - General, Digital - Teacher Resources
      4. Enter any pricing details, Call number, Copyright if necessary
      5. Add the resource:

  • Either paste the URL into the 'Link' box if an external or network drive link  eg. 'http://www.avalanche.org/',  or..
  • Click 'Upload digital resource' to browse and upload a saved file into the Infiniti database. eg. 'Fossil fuels.pdf'
  • Optionally enter a 'Link label' which appears instead of the URL in the search results. eg. 'Avalanches'
  • Save changes eg.


Note: Further links may be added to this Bib record by repeating  Step b. multiple times.

          This may also be applicable if a large file > 32mb limit is split into Part1, Part2, etc.