The library manager can choose to anonymise circulation behaviour, i.e., patron loan behaviour, to ensure patron loans are managed in line with school policy. Anonymising circulation behaviour may impact some statistics and impact statistical analysis of overall library usage.


Note: Anonymising circulation behaviour, patron loans, will by definition destroy data about about individual patron borrowing history and borrowing patterns over time. If your library policy is to not anonymise loan history and your policy changes in the future to anonymise loan history, please submit a support ticket in the usual way to request the technical changes required to support your new policy. While it is possible to easily reverse school policy it is not possible to recapture all historical data.

Configure Anonymised Circulation Aggregation


Go to: Configure > Settings > Circulation > Anonymised Aggregation


  • Anonymised Aggregation of Loans
    1. Loans Per Title - mandatory count on the number of times a unique title is borrowed.
    2. Loans Per Patron - optionally count the number of items borrowed by each patron.
    3. Loans Per Resource - optionally count on the number of times a unique item is borrowed.
    4. Loans Per Cohort - optionally count the number of items borrowed by each cohort.
    5. Loans Per Site & Section - optionally count on the number of times a unique item is borrowed by Site and Section.
    6. Loans Per Academic Level - optionally count the number of items borrowed by each Academic Level.
    7. Yearly - aggregate counts year-by-year.
    8. Monthly - aggregate counts month-by-month.
    9. Within Library - items used by students within the library and not formally borrowed.
  • Student Loan History -
    • by default - all students' loan histories are retained indefinitely until set OFF, or
    • by request - all students' loan histories are purged 1 week after check-in or return
  • Staff and Other Loan History
    •  by default - all staff and other loan histories are retained indefinitely until set OFF, or
    • by request - all staff and other loan histories are 1 week after check-in or return


Note: Please submit a support ticket in the usual way to request changes to either student loan history or staff loan history settings.


Managing Due Dates

Due dates for the return of loaned items are generated automatically and are calculated using the patron's circulation rights. It is also possible to manually override due date:
  1. Edit the Due date by choose a date from the calendar.
  2. to choose a Common Due Date from the calendar. 

Note: Regardless of the method used to calculate the due date, the settings in the holiday calendar will always override the setting.


Return Items From Loan and Register Items Used Within the Library

To return items from loan:
  1. - return one or more loans in a batches from the circulation page, or
  2. - return one or more loans in a batches from the header of any page.
  3. Returns dialog box will display relevant notes on return messages that may need acknowledgement, or advisory messages which do not need any action taken. Note: Configure Audio Events to set a beep for returns processing.
  4. - lock the Returns dialog box to retain the logged contents in the dialog until unlocked and the screen is closed. Note: This is helpful if you need to see last 10 returns.
  5. - register as loans items that have been used within the library without being formally checked out borrowed. Note: These are usually items that have been removed from the shelves by a patron not returned to their shelf position, perhaps left on a study desk or counter.
  6. - when displayed, scanned item barcodes not registered as a formal loan will be recorded as an item informally used within the library and aggregated as such for future analytics if enabled (see point 9 above).