Schools with a current SCIS subscription to Authorities can choose to download and import the MARC21 SCIS Subject, Author, or Series authority files, either in Full or Reference only format. Using the full import of Subject headings will import approximately 150,000 subject headings plus related see and see also references. The average school uses between 10,000 and 20,000 subject headings in their bibliographic catalogue records which means that if you import the SCIS subject authority file your subject authority file will contain 120,000+ unused subject headings. This does not cause any problems and is rather a statement of fact. SCIS recommend using the Reference only files for import as this imports the most commonly used subject headings and is therefore more useful as well as delivering a substantially smaller number of headings.
Note: Importing all subject headings, may result in "blind" see also references depending on the depth of your current catalogue records. A "blind" See Also reference occurs when a subject heading has a See Also reference, which, when navigated from and OPAC, results in no items being located because no items have been catalogued with that subject. If you have blind See Also subjects you can either remove them manually or assign them to suitable items in your catalogue.
Import the SCIS Authority Files
- Connect to your SCIS account and Save the MARC authority file/s to your computer.
- Go to: Menu > Authorities > Author, or Subject, or Series
- Clickto enter the import process. Review the instructions before proceeding.
- the saved authority file.
- - convert to basic Latin. Note: Recommended for imports containing diacritical marks and where English-only keyboards are available.
- Clickto start the import process.
- The import process will check your catalogue to ensure your current authority is error free before importing. If errors are found you should email firstname.lastname@example.org
- Import the file. Note: Import time is influenced by many variables and should be done out of normal high load times.
- use your current authority file as its reference point
- authority headings in your current authority file that are not in the SCIS authority file will be maintained
- authority headings in your current authority file that are included in the SCIS subject authority file will be aligned to the format supplied by SCIS, i.e., case and punctuation will be aligned
Authority files should be maintained regularly if you do a lot of original cataloguing.