Weeding is a catalogue maintenance process you can use to ensure your Infiniti library catalogue records accurately reflect the collection of items in your library.


Recommended: Review remove, reinstate, and purge processes below before performing undertaking any processing.


Infiniti provides two weeding processes:

  1. Removed - is a special Infiniti status that allows you to prevent bibliographic records and holdings or copies records from listing in normal library searches. Records with a status of Removed are placed into a special hidden archive and remain inactive in your catalogue. When students and teachers search your catalogue, items with a status of Removed will be excluded from the displayed search results. Library staff can locate records with a status of Removed using library management search options and can manually reinstate and reactivate them if required. Historical loan records for items with a status of Removed are maintained and will be available for future statistical reporting.
  2. Purge - is an irreversible Infiniti process that allows you to delete or expel bibliographic records and holdings or copies records from your catalogue. Purged records do not remain in your catalogue. When students and teachers search your catalogue, purged items will not be located. Library managers cannot locate purged records and purged records cannot be reinstated or reactivated. Historical loan records for purged items are also purged and therefore will not be included in statistical usage reporting.


Prepare A Candidate List of Records To Remove Or Purge


To remove or purge records you must firstly locate and identify one or more candidate records in your catalogue. There are several methods you can use to locate candidate records:

  1. Go to: Cataloging search from here is ideal for removing single copies of items or a single bibliographic record which you can readily locate by barcode, ISBN, or title. Note: Processing (remove or purge) bibliographic records automatically performs the same process on all copies attached to the bibliographic records.
  2. Go to: Cataloging > Bulk Update > Resources (Barcode) (or Multiple barcodes) - starting from here is ideal for removing multiple items which you can readily identify by barcode. Scan barcodes to build your list.
  3. Go to: Cataloging > Resources (Search) - starting from here is ideal for removing multiple resources which you can readily locate. Use basic filters to build your list.
  4. Go to: Cataloging > Bibliographic Records (ISBN) (or Multiple ISBNs) - starting from here is ideal for removing multiple items which you can readily identify by ISBN. Scan ISBNs to build your list.
  5. Go to: Reports > Catalogue > Bibliographic Recordsstarting from here is ideal for preparing a bibliographic catalogue report of multiple items which you can identify by searching and filtering records using multiple attributes. Once your list has been refined:
    1. to send it to bulk update by Bibliographic Records (ISBN).
      1.  - clear any records currently in bulk update and start a new list.
      2. - leave any records currently in bulk update and add to the list.
    2. Build a consolidated list in Bulk Update using different search parameters as required. Note: Processing (remove or purge) bibliographic records automatically performs the same process on all copies attached to the bibliographic records.
  6. Go to: Reports > Catalogue > Resourcesstarting from here is ideal for removing multiple items which you can readily identify by searching and filtering records using multiple attributes. Once your list has been refined:
    1. to send it to bulk update by Resources (Barcode).
      1.  - clear any records currently in bulk update and start a new list.
      2. - leave any records currently in bulk update and add to the list.
    2. Build a consolidated list in Bulk Update using different search parameters as required. Note: Processing (remove or purge) bibliographic records automatically performs the same process on all copies attached to the bibliographic records.


Processing Candidate Records


After preparing your candidate records for processing using one the methods above, decide how you intend to process them:

  1. Remove.
  2. Purge.


Remove Individual Copies

  1. Locate the bibliographic record using method 1 above.
  2.  - list all copies attached to the bibliographic record.
  3. Locate the candidate record you want to remove.
  4.  - remove the unwanted copy.
  5. - the status of the record will be set to Removed.
  6. Repeat from Step 1 to remove additional copies.

Note: The removed copy will be archived and an information message will display at the bottom of the list. If all copies are removed the bibliographic record will no longer be found in normal library searching.


Remove A Bibliographic Record And All Associated Copies

  1. Locate the bibliographic record using either method 1 above.
  2. Optionally delete the ISBN for the bibliographic record. Note: Preserve the ISBN if you would like the option to retrieve this bibliographic record by ISBN in the future.
  3.  -  to remove the candidate bibliographic record.
  4. - the status of all copies on the bibliographic record will be set to Removed and the bibliographic record will be placed into archive and can be relocated using the ISBN if this was preserved.

Note: The removed bibliographic record and all copies will be archived. If all copies are removed the bibliographic record will no longer be found in normal library searching.


Remove A Set Of Copy Records

  1. Locate the candidate copy records using either method 2 or 6 above. Note: Both methods can be used in sequence to aggregate a list.
  2. Choose.
  3. - the status of all items on the list will be set to Removed and the list will be cleared.


Remove A Set Of Bibliographic Records

  1. Locate the candidate bibliographic records using either method 4 or 5 above. Note: Both methods can be used in sequence to aggregate a list.
  2. Choose.
  3. - the status of all copies of all bibliographic records on the list will be set to Removed, the bibliographic records will be archived, and the list will be cleared.


Reinstate Or Reactivate A Removed Copy With An Active Bibliographic Record


Note: An active bibliographic record is one with at least one active (not removed) copy attached.


Go to: Cataloging

  1. Locate the bibliographic record of the removed copy by title or ISBN.
  2.  - list all copies.
  3.  - locate the message below the list indicating how many copies have been removed.
  4.  -  to inspect each copy.
  5. - edit the item's Status to On Shelf to reinstate.
  6. .


Reinstate Or Reactivate Multiple Removed Copies With An Active Bibliographic Record


Note: An active bibliographic record is one with at least one active (not removed) copy attached.


Go to: Cataloging > Bulk Update > Search Resources

  1. - select Removed from the drop down list.
  2. - to locate all copies with the Removed status.
  3. Refine the list with other filter parameters as required.
  4.  - to open the bulk update window.
  5. Status - choose On Shelf.
  6. Confirm you have read the warning message.
  7. .


Reinstate Or Reactivate A Bibliographic Record And Attached Copies


Note: An active bibliographic record is one with at least one active (not removed) copy attached.


Go to: Cataloging

  1. Locate the bibliographic record to be reinstated by ISBN.
  2. - transfer it to the cataloguing screen.
  3. - reinstate it.
  4.  - list all copies
  5.  - locate the message indicating how many copies have been removed.
  6.  -  to inspect each copy.
  7. - edit each item's Status to On Shelf to reinstate.
  8. .


The Purge Process


Note: Prior to initiating a purge process a warning will be displayed informing you about the consequences of proceeding. You will be required to confirm your intention to proceed.


Purge Individual Copies

  1. Locate the bibliographic record using method 1 above.
  2.  - list all copies.
  3. Locate the individual record you want to purge.
  4.  - remove the unwanted copy.
  5.  - to commence the purge process.
  6. Read and acknowledge the warning by typing YES.
  7. .
  8. Repeat process to purge other copies.


Purge A Bibliographic Record And All Associated Copies

  1. Locate the bibliographic record using either method 1 above.
  2. - to purge the unwanted bibliographic record all attached copies.
  3.  - to commence the purge process.
  4. Read and acknowledge the warning by typing YES.
  5. - the bibliographic record and all associated copies will be purged.


Purge A Set Of Copy Records

  1. Locate the candidate copy records using either method 2 or 6 above. Note: Both methods can be used in sequence to aggregate a list.
  2. Choose.
  3. - to commence the purge process.
  4. Read and acknowledge the warning by typing YES.
  5. - all copy records will be purged.


Purge A Set Of Bibliographic Records

  1. Locate the candidate bibliographic records using either method 4 or 5 above. Note: Both methods can be used in sequence to aggregate a list.
  2. Choose.
  3. - to commence the purge process.
  4. Read and acknowledge the warning by typing YES.
  5. - all bibliographic and copy records will be purged.