Infiniti has an optional module referred to as the Text Book Module for cataloguing, loaning and tracking class sets of books or coursework sets of books. These books are usually loaned to students for extended periods of time, e.g., a term, a semester, or a year, often on a cyclical or rotational basis. These books can be catalogued, loaned, and tracked using standard Infiniti functionality and reports. When catalogued, these books should be tagged to a locally defined location site and section within Infiniti to allow access and circulation rights to be turned ON or OFF for target audiences.
Cataloguing Text Books
Infiniti readily supports the cataloguing of sets of text books as well as multiple copies of conventional books as Physical Resources. Text books stored in your Infiniti catalogue are identified with attributes like title, call number, subjects, barcode, and other data. The major distinction between sets of text books and conventional library books in Infiniti, is that sets of text books are multiple copies of books which are often stored in a physical location other than the library, e.g., a book room, and managed by personnel other than library staff. Because of this major distinction, Infiniti manages sets of text books and conventional library books differently and requires the cataloguer to identify a set of text books accordingly.
Note: Asset resources like iPads, cameras, DVD players, and other items that have serial numbers and other asset attributes are best catalogued in the optional Asset Register.
This distinction between text books and conventional library books is clearly made by tagging each book with three key attributes or tags attached to each text book at catalogue time:
- Media Type - a special media type called Text Book will be displayed on the Cataloguing page if the optional Text Book module is enabled.
- Site - all resource copies are stored in a site and you can define local sites to suit your requirements, e.g., Book Room. Every site for sets of books should have Purpose of Text Book and Contain Physical Resources. Note: Sites can be excluded from OPAC searches effectively hiding text books from standard catalogue searches.
- Section - all copies are stored in a section and you can define local sections to suit, e.g., TxtBk (text book section). Note: Sections can be included in circulation rights, allowing text books to be circulated.
The process of cataloguing text books consists of two basic steps:
- Create a bibliographic record for the set of text books.
- Attach one or more holdings or copies to the bibliographic record.
Manually Catalogue a Set of Text Books
Before you start to catalogue a set of text books, check:
- Configure > Library > Media Type - ensure the a media type Text Book media is listed in italics. Note: If Text Book media is not listed in italics your Text Book Module has not been activated.
- Configure > Library > Sites - ensure you have one or more sites created for text books, e.g., Text Book Room.
- Configure > Library > Sections - ensure you have one or more sections created for text books, e.g., TxtBk.
Go to: Cataloguing > Physical Resources
- Choose the Text Book media type from the Physical Resources panel to open the template.
- Populate bibliographic data on the template as required.
- Optionally upload cover art to display for this record. Note: If available, a cover image for this ISBN will be retrieved from your nominated source for cover images.
- Save the record.
- Click the Copies tab.
- Choose .
Provide details for:
- Site - which location will this resource be stored in.
- Status - the resources' status. Note: This will initially set to On Shelf.
- Budget Dept - source of funds used to purchase this resource if applicable.
- Section - section within the site defined for sets of resources.
- Check Remember for me if you want Infiniti to remember these editable attributes in point 7 for the following resources you catalogue; uncheck the box when you wish to alter these attributes or return to the default Configure > General settings.
- Provide Invoice Number and check, Supplier, Cost, Replacement Cost, Local Call Number an invoice number. Note: Checking the invoice number box and not recording the invoice number will result in an Open order being created.
- Record the Copy Number for this book if required.
- If you are assigning individual copy numbers, scan or enter one barcode for the copy of the book. Note: Scanning multiple barcodes will result in all copies being assigned the same copy number.
- If you are not assigning individual copy numbers, scan or enter one or more barcodes for each copy of the book.
- CheckAdd to Print Label Queue if you want to print spine labels or barcode labels for each copy.
Edit a Catalogued Resource
Go to: Cataloguing
- Search for the resource using the options available.
- Click to retrieve the resource to the cataloguing work bench.
- Edit the Bibliographic Record and Copies as required.